Assistant to MD and Office Manager - Luxury Segment

Keywords: project coordination, stakeholder management, office administration, luxury segment, executive support, English communication, Bangkok location, flexible working opportunities

An exciting Assistant to MD and Office Manager - Luxury Segment (x 1 vacancy) job has just become available at one of luxury viallas. Reporting directly to the Managing Director, this is a role for a project coodinator who is a leader in their field.

What you'll do:

As an Assistant to the Managing Director and Office Manager in the luxury sector, you will immerse yourself in a multifaceted role that blends project coordination with comprehensive office administration. Your day-to-day responsibilities will see you acting as a trusted liaison between executive leadership and key stakeholders both inside and outside the organisation. You will orchestrate smooth office operations by managing schedules, maintaining meticulous records, organising meetings, supporting events, and handling confidential matters with utmost care. Your ability to communicate fluently in English will enable you to bridge gaps between teams and ensure that every project runs seamlessly. By nurturing relationships across departments and upholding exceptional standards of service, you will contribute directly to the continued prestige of this leading luxury brand.

• Coordinate complex projects involving numerous internal and external stakeholders on behalf of the Managing Director, ensuring all parties are aligned and deadlines are met.
• Oversee daily office management activities including scheduling, filing systems, supplies procurement, and general administrative duties to maintain an efficient workplace.
• Act as the primary point of contact between the Managing Director and various departments or external partners, facilitating clear communication and prompt follow-up on action items.
• Organise meetings, prepare agendas, take minutes, and ensure all necessary documentation is distributed accurately and on time.
• Support event planning for both internal gatherings and client-facing functions within the luxury segment, ensuring every detail reflects the company’s high standards.
• Manage confidential information with discretion while handling sensitive correspondence and documentation for executive leadership.
• Assist with travel arrangements, accommodation bookings, and itinerary planning for the Managing Director and visiting executives.
• Monitor office budgets and expenses, providing regular reports to ensure cost-effective operations without compromising quality.
• Champion a positive office atmosphere by fostering collaboration among team members and promoting inclusive practices across all levels of staff.

What you bring:

In this Assistant to Managing Director and Office Manager position within the luxury sector, your proven track record in supporting senior executives or managing complex projects will set you apart. Your fluency in English enables you to connect effortlessly with global partners while your strong organisational abilities ensure nothing falls through the cracks. You bring warmth and empathy into every interaction—qualities that help build trust across teams—and your commitment to excellence ensures that every task is completed to the highest standard. Whether coordinating stakeholder communications or overseeing daily office routines, your dependability makes you an indispensable member of any executive support team.

• Demonstrated experience in project coordination or executive assistance within a fast-paced or high-profile environment is highly desirable.
• Excellent command of written and spoken English is essential for effective communication with international stakeholders.
• Proven ability to manage multiple priorities simultaneously while maintaining attention to detail in all aspects of office administration.
• Strong interpersonal skills that foster collaboration among colleagues at all levels of seniority.
• Open-minded approach with sensitivity towards diverse cultures and backgrounds within an international workplace.
• Exceptional organisational skills with proficiency in document management systems, scheduling tools, and Microsoft Office Suite applications.
• A proactive attitude towards problem-solving combined with reliability in meeting deadlines.

What sets this company apart:

This organisation stands out as a leader in the luxury segment by consistently delivering unparalleled experiences for clients while fostering an inclusive workplace culture. Employees benefit from flexible working opportunities designed to promote work-life balance alongside access to exclusive industry events that broaden professional horizons. The company’s commitment to nurturing talent means you will have ample training opportunities as well as ongoing support from knowledgeable colleagues who value teamwork above all else.

What's next:

If you are ready to take on a rewarding challenge where your skills can shine in an elegant setting, we encourage you to apply now!

Apply today by clicking on the link – don’t miss your chance to join one of Bangkok’s most respected names in luxury.

Due to the high volume of applications, our team will only be in touch if your application is shortlisted.

Robert Walters Recruitment (Thailand) Limited
Recruitment License No.: น. 1188 / 2551