Manages the Personnel administration: recordings and specific tasks within the deadlines (other than vacation absenteeism, medical visits, mandatory training, mutation forms, newcomer welcome, departure ...)
Manages computer accesses at arrival and departure of team members (material and various networks / meeting rooms’ accesses).
Organises meetings taking into account: deadlines, timing, participants, connections, agenda and venue.
Identifies needs and manages requests within the deadlines, following the rules and procedures.
Monitors the requests.
Delivers information meetings to the team and/or organises trainings for the team.
Applies the rules for archiving and classification and educates the team.
Archives all legal and regulatory documents.
Greets and directs visitors of the entity.
Processes orders and purchase requests for the Entity through the available tools: manages the requests, checks and tracks the orders and purchase requests, receives purchase orders, and forwards invoices without order to external service.
Ensures that rules and procedures are applied by the team.
Meets various (internal and external) requests and offers adapted responses.
Greets and directs visitors of the Entity.
Ensures the tracking of actions identified within the meetings. (Optional).
Organises occasionally the Entity’s events (seminars, team buildings…)
Provides the Manager with all the elements/files/presentations/reportings necessary to his/her activity within the deadlines and with a critical eye.
Analyses the elements/files/presentations/reportings necessary to the Manager’s activity. (Optional)
Reads the Manager’s e-mails and alerts the Manager on important/urgent e-mails and answers to be provided.
Answers directly to certain Manager’s e-mails. (Optional)
Gives specific files in accordance with the Manager (eg Intranet page update, implementation and management of an internal social network community, analysis on specific subjects linked to the Entity ...) (Optional)
Validates invoices without order by delegation. (Optional)
To succeed in this role, you must have good communication skills in English.
Minimum five years of experience in Executive Assistant with international environment
Native speakers of Thai with English fluency is a must
French speaking is a plus
Excellent communication and organisational skills with an ability to think proactively and prioritise work
High degree of professionalism in dealing with diverse groups of people
Strong service mind and positive attitude
Proficiency with Microsoft Office
This leading company needs no introduction and is recognised as the leader in their field of expertise. The culture is demanding but if you are confident and have a can-do attitude the potential rewards are significant.
If you are driven and looking for a new challenge, this is the role for you.
Due to the high volume of applications, our team will only be in touch if your application is shortlisted.
Salary: Competitive based on experience
Keywords: HR, Human Resources, Generalist
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